Chazen Museum of Art

Collections Search Help

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EmbARK Web Kiosk is designed to let you find information in several different ways. Each feature of the Web Kiosk can be accessed through the menu bar on the left side of the screen.

Home - Browse Collections - Collections Search - Search Tips - Multiple Record Display - Object Detail Display
Home

The Collections link on the left menu bar will return you to the introductory page of the online collection.
Browse Collections

The "Browse Collections" section allows one to browse the collection by groups that have been organized by various categories: Object Type, Geographical Region, Century, Notable Collection, and On View.

While navigating within the Browse feature, one may return to the previous category by clicking the "Up a Level" text.
Collections Search

Searching allows one to search by user-determined criteria. This feature offers four different search options.

1. Quick Search

Quick Search Box The Quick Search box is displayed at the top of the left menu bar. Simply enter one or more words in the search box, then click the Find button. If a match is found, the results will be displayed as a list of thumbnails with short captions; if no results are found, a message is displayed to "Try again."
TIP 1: Enter the beginning of a search word to retrieve more results, e.g. "Lib" instead of "Library".
TIP 2: Enter the noun form of geographical places. For instance, enter "Italy" instead of "Italian."

2. Advanced Search

The Advanced Search feature allows one to search several user-selected fields of information. This method of searching provides the most controlled search and allows one to appropriately narrow one's search. For example, one can search for items that are from Italy AND are Ceramic OR Painting.

Advanced Search

After selecting a field to search in the first drop-down list, a set of search values will be displayed in a second drop-down list. Select the search value from this drop-down list.

If a field contains too many values to include in the list, the list will be broken down by starting letters/numbers such as "A", "B", etc. When a letter is selected, a new window will open with the values that begin with that letter. Select a value to close that window and complete your search criteria.

Click 'Add Line' to add a second line to the search. Boolean operators "and", "or", and "except" may be used. All objects that meet your search criteria will be included in your search results. See also: Advanced Search Options.

3. Date Search

The Date Search allows one to search for objects by their creation date. Type a date in the box provided. Values such as "early 19th century" or "1850-1869" will be interpreted as their respective date ranges. From the popup list, select how you want your date criteria to be interpreted:
  • is circa: the object creation date falls within 5 years to either side of the date you enter
  • is equal to: the object creation date falls exactly within the date range you enter
  • is earlier than: the object creation date falls within a range before the date you enter
  • is later than: the object creation date falls within a range after the date you enter
Click Add Line to add a second line to the search. All objects that meet either one of your search criteria will be included in your search results.

4. Artist Search

This search enables one to search multiple fields of information directly related to the artists of the works in the database.

After selecting the field you want to search in the first drop-down list, a set of search values will be displayed in a second drop-down list. Select the search value from this list.

If a field contains too many values to include in the list, it will be broken down by starting letters/numbers such as "A", "B", etc. When you select a letter, a new window will open with the values that begin with that letter. Select a value to close that window and complete your search criteria. See also: Advanced Search Options.

When the search query is complete, click the FIND button to view the search results.

Advanced Search Options

The Advanced Search may be used to refine any selection of object records made active through a previous search.
  • To expand the number of records in your selection, choose "Add to Selection."
  • To search only within the active selection, choose "Search Only Current Selection."
  • To ignore records found in previous searches, choose "New Selection."
Search Tips

1. Every value that is listed is linked to at least one record; if your search contains only a single line, you are guaranteed to find at least one record.

2. For more complex searches, you can add up to a total of 4 lines. Each line can be joined to the other with an AND, OR or EXCEPT, and each line will be executed in the order in which you list it.

3. If you use multiple lines in your search, be aware that an AND or EXCEPT search will limit your search results; you will get fewer records than if you did a single line search. On the other hand, an OR search will likely increase the number of records that you find.

Example of How to Narrow a Search using Advanced Search features:

Step-by-step guide to creating a search to find all European prints and paintings created between 1919-1939:
  • Click "Search Collections." In that window select "Date Search."
  • Set range as "is later than" and enter 1918 in the box. Click "Add Line."
  • Set range as "is earlier than" and enter 1940 in the box. Click "Find."
You will new see an Object results page. The objects on this page were created between 1919 and 1939. Notice that at the bottom of the search results page it says "Your current search criteria is: "Date-Sort is later than 1918 or is earlier than 1940."
  • Now click "Search Collections" again. Notice that in the middle of the page it says "Your current selection of 2515 records is: "Date-Sort is later than 1918 or is earlier than 1940."
  • Choose field "Region-Continent" and then select value "Europe." Click "Add Line."
  • Choose "AND"; Choose field "Item Type" and select value "Print." Click "Add Line."
  • Choose "OR"; Choose field "Item Type" and select value "Painting."
  • Click the button that says "Search only Current Selection" Click "Find."

You will now see an Object Results page containing only European prints and paintings that were created between 1919-1939.
Notice that your current search criteria is listed at the bottom of the page: "Your current search criteria is: (Date-Sort is later than 1918 or is earlier than 1940) and (Region-Continent is Europe, and Item Type is Print, or Item Type is Painting)"

Multiple Record Display
Image & Label Display

The multiple record view is used to display the results of a Search, or Browse.

To see more images on screen at once, select the thumbnail icon: . This layout will display many thumbnail views for visual browsing.

To sort the records by artist, title, date, or materials, select the text list icon:. The text list view will display up to 100 records at once. Each of the underlined column headers may be clicked to sort the selection of records by that criteria (e.g., by Artist name, Date, or Medium). If text in the list of records is in a different color, it can be clicked to link directly to more information.

For any of the three display views above, you may:
  • Click the NEXT or PREVIOUS buttons to scroll through additional records in the selection.
  • Select from the drop-down list at the top of the screen to jump to a specific object in the record set.

Object Detail Display

Description

Clicking the title (in brown) or image while in a search results page will link to the Object Detail page. This page displays the most complete information about the object.
  • Click the Next and Previous buttons to navigate through the selection of records or select from the drop-down list.
  • Click the image to view a larger image.
  • Click the Detail Images or Images link to see additional images (if available).
  • Click the artist name link to view the artist record.
Full Image Page

Any on-screen thumbnail image may be clicked to view a larger image of the object.
  • Click the Next and Previous buttons to navigate through the selection of records or select from the drop-down list.
  • Click the Title link at the top of the page to return to the Description screen.
If security has been enabled, you may need to enter a password to access this image. TIP:Scrolling through multiple full images can simulate a slide show. To display two full images on-screen at once for comparison, simply open a second copy of your web browser.

Detail Images and other Images Pages

If there are detail images or other images associated with the object, the or buttons will be enabled, allowing you to view additional images linked to the record.
  • If more than 8 detail images are available, you may click the Next and Previous buttons to navigate through the selection of records (depends on system settings).
  • Click "Return to object description" link at the top of the page to return to the object description screen.
  • Click the thumbnail image to view the detail in a full image view.
Artist Record

The Artist record displays basic information about the artist and a link to view other works by the same artist. This page may be accessed by clicking the active Artist link (brown) on the Object Detail view.
  • If more than one artist page is available, you may click the Next and Previous buttons to navigate through the selection of records.
  • Click the View Objects by this Artist link to automatically load all of the objects to which this artist contributed.

Staff LogIn

The staff of the Chazen Museum of Art uses the online collections to obtain basic information about the collection. This LogIn feature is only for museum staff use.